5 ➕ Best Ways to Use Microsoft Forms

SHARE:

Microsoft launched Microsoft Forms in September 2018. Since then, it has gathered a wholesome audience of people looking for a service that lets them create surveys, polls, and quizzes. Compared to Google Forms, Microsoft Forms has a cleaner interface. However, some of its features are easy to miss, or they are rather hard to find.

Here is How To Use Microsoft Forms

Well, don't worry. That's where we come in. We have gone through Microsoft Forms with a fine-tooth comb so that you make the best use of it.

As it is going to be a long post, let's jump straight in and see some of the best ways to use Microsoft Forms.

1. Here is How to Create Forms

When it comes to creating forms, Microsoft Forms gives you seven choices -

  • Multiple options
  • Text
  • Rating
  • Date
  • Ranking
  • Net Promoter Score
Best Ways To Use Microsoft Forms 2

When it comes to multiple choice questions, the good thing is that Forms analyze your question and assists you with the answers. So for instance, if the question starts with “Did you buy …,” Forms will prompt you with Yes, No, and Maybe.

Best Ways To Use Microsoft Forms 28

Or for that matter, if the first option is Sad, Forms will prompt you to add Happy and Angry as the second and third option. Nifty, right?

Best Ways To Use Microsoft Forms 4

Adding them is a no-brainer. All you have to do is select the option and proceed to the next question.

Similarly, for text-related questions, you can specify whether it’s going to be a long answer or a brief one. You can also restrict the type of response. For instance, if you want a value less than 5, just click on the three-dot menu and select Restrictions.

Best Ways To Use Microsoft Forms 3

Next, select one of the values from the dropdown and add the values.

Best Ways To Use Microsoft Forms 5

For ratings, you can specify the levels as well as the symbols.

2. Sharing and Embedding: Who Can Respond

Once the form is complete, you can send it out to collect responses. To do so, click on the Share button at the upper-right corner.

You can choose the audience of your form. If you want to keep it restricted only to the people of your organization, go with the default options. But if not, click on the ‘Only people in my …’ link and select ‘Anyone with the link’ option.

Best Ways To Use Microsoft Forms 6

Again, you can share the link directly with your targeted audience. But the best option is to embed the form on your website or blog. Or better, you can simply download the QR code of your form and then share it on your blog, or add it in an email. This method makes it incredibly useful for your respondents to respond.

Best Ways To Use Microsoft Forms 7

Quick Tip: Do you want your form to be cloned? If yes, turn on the Share as a template option and share the link with your buddies, or on your form itself.

3. When to Use Branching

If you create surveys and polls often, then you must know by now that not every survey or poll is a set of straight questions. Conditional logic is bound to come up, and sadly, Microsoft Forms doesn’t let you add conditions just as easily as Google Forms does. This is one of the hidden features of Microsoft Forms.

Branch

To add conditional logic, include all your questions and once done, tap on the three-dot icon at the far-right corner and select Branching.

Best Ways To Use Microsoft Forms 8

Next, tap on the question which you want to branch out. Now, select the next question from the dropdown. Do note that you have to do it for all the questions.

Best Ways To Use Microsoft Forms 10

To preview your form with conditional logic, simply go back and tap on the preview icon.

4. Share to Collaborate

Forms and surveys can also be a two-person job or more, and for that, Microsoft Forms has included the feature to collaborate. To share a form with your friend or colleague, tap on the Share button at the best and select the Share option from the right menu.

Best Ways To Use Microsoft Forms 13
Best Ways To Use Microsoft Forms 14

Next, choose the one as per your preference and share the link with your colleagues. The only downside is that you can't selectively choose names to share a form, something which would be a welcome addition in the future.

5. Group Forms: What Are They and What Do They Do

Before we get down to it, let’s have a look at what Groups are. Groups is an exclusive Office 365 service that helps you in collaboration with your teammates. And these groups are not only related to forms but are spread across the Office Suite.

Coming to Group Forms, team members can both view and edit a form. And if you are part of a group, you needn't have a link to the form to view it. Instead, these forms will be available under the Group forms section.

6. Here is How to Add Time Limitations and Other Customizations

At first glance, Microsoft Forms seems to be lacking several features. But as we mentioned above, some of the features are hidden, and this is one of them.

To add the start date and end date, go to the Settings in the three-dot menu, and check the box for Start Date and End Date. Enter the dates, and that’s it.

Best Ways To Use Microsoft Forms 15
Best Ways To Use Microsoft Forms 16

Another customization which you can also do is to shuffle the questions among your respondents. Likewise, you can also add a custom ‘Thank you’ message at the end of the form.

But the one setting which is of utmost importance is email notification. Check on the Notification setting, and that’s about it. Next time, whenever someone answers a survey, you will be notified of the same.

7. Analyze Responses

So, you have sent out the survey and the responses have started pouring in. But how do you analyze the responses?

Simply head out to the Responses tab of your form, and you'll see the answers. The good thing is that Microsoft Forms gives a visual representation of all the answers, making it easy to understand.

Best Ways To Use Microsoft Forms 17

However, if you want to view all the individual responses, click on View results. Next, the name of the responder will be on the Responder box, and the answers will appear at the bottom.

Best Ways To Use Microsoft Forms 19

To see the next answer, click on the arrow icon. What's more, to download all the answers on a spreadsheet, click on the Open in Excel button and the spreadsheet will be downloaded to your system.

8. Change Theme & Templates

What I love about Microsoft Forms is that the interface is clean and clutter free. Another thing worth loving about this service is its themes. With bright and punchy colors, these themes will make your forms stand out from the rest.

All you have to do is tap on the Theme button at the best and pick one. At the same time, you can also give a custom color to your form, or better select a picture on your PC's gallery.

Best Ways To Use Microsoft Forms 20

So for instance, if your survey is about gadgets and phones, a background with a gadget will make more sense other than a one with a man surfing.

Best Ways To Use Microsoft Forms 1

To do so, click on the Plus icon and select either one of two options. To upload a background, you can also choose to upload an image from your OneDrive account or search one from the web.

Make Them Rock!

Though Microsoft Forms has a bevy of features coupled with a good design, it still lacks certain options like the ability to upload files. Plus, it also doesn't have ready-to-use templates which you can just pick up and continue your job without wasting much time on building the structure.

COMMENTS

BLOGGER

How You Feel About This Post

Like Our Content ? Enter Your Email and Get Daily Dose of Infotainment Stories

Name

5G,1,Abaya,13,Adobe,2,Ahsan Khan,3,Aima Baig,4,Aiman khan,16,Alizeh Shah,7,Android,45,Apple,15,Apps,700,Ayesha Khan,1,Ayesha Umer,2,Ayeza Khan,21,Bags,1,Bollywood,79,Breakfast,1,Bridal Dresses,11,Celebrities,1125,Children Prints,8,Cookware,1,Dresses,343,Facebook,53,Fashion,429,Fawad Khan,4,Firefox,4,Fiza Ali,1,Food,29,Gadets iPhone,7,Gadgets,893,Gents,1,Gents Dress,25,Gmail,9,Google,66,Google Assistant,8,Google Duo,8,Google Gboard,7,Google Maps,18,Google Photos,7,Google Pixel,2,Google Play Store,3,Hair Styles,12,Hania Amir,8,Hareem Farooq,3,Health,82,Hera Mani,5,Hijab,3,Hina Altaf,3,Hollywood,8,How To,285,HTC,5,Huawei,143,Humayun Saeed,1,Iman Aly,1,Infinix,12,Instagram,50,iOS,60,Iqra Aziz,16,Iqrar Ul Hassan,11,Kinza Hashmi,6,Komal Rizvi,2,Ladies Cloths,189,Laptops,1,Lenovo,12,LG,23,Mac,5,Mahira,16,Makeup,15,Mathira,2,Mawra Hocane,6,Maya Ali,11,Mehndi Styles,25,Mehwish Hayat,12,Meizu,19,Microsoft,5,Minal Khan,14,Mix topics,905,Mobilink,14,Momal Sheikh,3,Momina Mustahsen,2,Motorola,19,Music,35,Nadia Hussain,1,Neelam Muneer,4,Neelam Usaf,1,Netflix,3,Nida Yasir,8,Nimra Khan,6,Nokia,42,Nubia X,6,Office,1,OnePlus,14,Oppo,58,Pak Army,1,Pixel,1,PTCL,2,Qmobile,2,Realme,19,Reema Khan,7,Resham,1,Saba Qamar,10,Saboor Aly,5,Sadaf kanwal,5,Sajal Ali,14,Samsung,155,Sana Fakhar,1,Sana Javed,1,Sanam Baloch,4,Sanam Jung,2,Sania Mirza,1,Sarah Khan,4,Shawls,3,Shoes,12,Showbiz,1262,Sidra Batool,1,Skin Care,9,Skype,6,Snapchat,12,Sony,9,Sonya Hussain,2,SoundCloud,1,Sports,64,Startups,2,Summer Outfits,50,Syed Jibran,3,Tech,1808,Techno,8,Telegram,4,Telenor,10,TikTok,7,TV,4,TV Series,146,Twitter,19,Uber,1,Ufone,3,Urwa Hocane,7,Videos,140,Vivo,56,W,1,WhatsApp,75,Windows,86,Winter Collection,1,WordPress,1,Xiaomi,96,YouTube,22,Zara Noor,12,Zenfone,2,Zong,3,
ltr
item
Daily InfoTech: 5 ➕ Best Ways to Use Microsoft Forms
5 ➕ Best Ways to Use Microsoft Forms
https://mixsites.mixwpthemes.com/wp-content/uploads/2019/05/1559325402_33_8-Best-Ways-to-Use-Microsoft-Forms.jpg
Daily InfoTech
https://www.dailyinfotech.com/2019/05/8-best-ways-to-use-microsoftforms.html
https://www.dailyinfotech.com/
https://www.dailyinfotech.com/
https://www.dailyinfotech.com/2019/05/8-best-ways-to-use-microsoftforms.html
true
3600554654078239861
UTF-8
Loaded All Posts Not found any posts VIEW ALL Readmore Reply Cancel reply Delete By Home PAGES POSTS View All RECOMMENDED FOR YOU LABEL ARCHIVE SEARCH ALL POSTS Not found any post match with your request Back Home Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sun Mon Tue Wed Thu Fri Sat January February March April May June July August September October November December Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec just now 1 minute ago $$1$$ minutes ago 1 hour ago $$1$$ hours ago Yesterday $$1$$ days ago $$1$$ weeks ago more than 5 weeks ago Followers Follow THIS PREMIUM CONTENT IS LOCKED STEP 1: Share to a social network STEP 2: Click the link on your social network Copy All Code Select All Code All codes were copied to your clipboard Can not copy the codes / texts, please press [CTRL]+[C] (or CMD+C with Mac) to copy